Gibbs & Bruns is a litigation boutique noted for its collegial, family-style culture.  The firm offers a challenging, fast-paced environment where all staff members interact extensively with the firm’s lawyers.  All paralegals, secretaries, and other employees are treated as part of the firm’s team and are rewarded when the firm is successful.  Gibbs & Bruns offers competitive salaries and benefits packages.

Tanya Urban, Executive Director/Business Development
[email protected]

Gibbs & Bruns seeks a poised and detail-oriented complex commercial litigation secretary. Duties include a broad range of traditional litigation secretarial responsibilities. Appellate experience a plus.

The ideal candidate will present with confidence and professional polish. He/she will possess strong communication and intrapersonal skills; the ability to act with discretion; excellent time management, word processing, proofreading, and strong multitasking skills. He/she should be capable of working effectively under deadline pressure. Gibbs & Bruns seeks candidates who are not only knowledgeable and skilled, but who are also self-starters who will work to update their skills and learn new ones.  

The position requires flexibility with respect to occasional overtime and/or weekend accessibility needs (which will vary with respect to attorney workload, trial schedules, and/or travel needs). 

Tasks will include:

  • Creates, transcribes, revises, and maintains a variety of legal documents.
  • E-files documents with various courts.
  • Marks and generates tables for lengthy briefs.
  • Creates e-briefs by adding hyper-links to documents for internal cross-references and citations to evidence and authorities.
  • Maintains client files.
  • Retrieves cases and performs other tasks in Westlaw.
  • Assists with various stages of case management, for example: trial exhibit preparation.
  • Performs administrative duties including, time tracking and entry for assigned lawyers, travel arrangements, deposition scheduling, date calendaring, answering telephones, sorting and distributing incoming mail, and file management.
  • Personal correspondence and travel assistance as requested by firm lawyers.
  • Other miscellaneous duties as assigned.

Five years of experience as a litigation secretary. Excellent proficiency in Microsoft Word, Outlook, and Excel required. Intermediate skills in Best Authority and PowerPoint preferred. Strong organizational and proofreading skills required. Must possess adaptable and pleasant demeanor and readily adjust to changes in firm procedures and policies.

Gibbs & Bruns paralegal professionals work hand-in-hand with the firm’s trial lawyers through all phases of trial preparation and prosecution.  In this fast-paced environment, the firm’s paralegals are required to be technically savvy, energetic, and detail-oriented.  The firm’s paralegals have a high level of contact with all firm lawyers and support staff; opposing counsel; firm clients; court personnel; expert witnesses; and a variety of legal vendors and other professionals.  The firm’s paralegals must possess strong communication and intrapersonal skills; the ability to act with discretion; excellent time management, word processing/typing, proofreading, and strong multitasking skills. The firm’s paralegals are self-starters and capable of working effectively under occasional deadline pressure.

This position requires flexibility with respect to occasional overtime and/or weekend accessibility, as well as occasional travel for mediation, arbitration and/or trial assistance.  All such varies per lawyer workload and trial schedules.

Case Management
Oversee all aspects of file to ensure materials are maintained in central location in organized fashion.

Our paralegals regularly work in eDiscovery platforms and manage such for our trial teams.  Platforms include: Everlaw, DISCO, Relativity and iPro Eclipse.

Document Productions
Receive and login all documents collected; coordinate with vendors to process collected documents for review database with focus on budget; coordinate and negotiate with vendors for fair pricing; load all processed documents into review database; export responsive documents to production volumes; login all review and production volumes; maintain database tracking chart.

Privilege Logs
Prepare first draft of privilege logs; assist lawyers with completing same; finalize same for service.

Manage all documents/materials forwarded to experts; login same to assist with exhibit to expert reports of materials reviewed.

Assist with preparation for depositions, including assembly of materials in chronological order for review and/or use as exhibits; index all deposition exhibits; maintain deposition log; coordinate with court reporters to ensure all materials received and in proper format.

Hot Document Chronologies
Assemble and maintain hot document chronologies.

Perform research including: people tracing to locate witnesses; expert witness articles and references; factual background; corporate registered agents; corporate SEC filings.

Trial/Arbitration/Mediation/Hearing Preparation
Prepare trial notebooks (Live Pleadings; Exhibits; Discovery; Depositions and Trial List Notebook); coordinate with vendors for presentation of exhibits and deposition videos at trial; prepare draft trial exhibit list.

Trial/Arbitration/Mediation/Hearing Attendance
Coordinate transfer of materials and supplies to trial and back and forth to office as needed; monitor exhibit activity and update exhibit list; confer with court reporter and opposing paralegal at end of trial to confirm admitted exhibits; coordinate with trial vendor. 

Professional Qualifications

  • Minimum five years litigation paralegal experience required; commercial litigation experience preferred.
  • Experience with trial and arbitration preparation and attendance required.
  • High proficiency in Microsoft Office Suite and Adobe software required.
  • Strong proficiency and/or ability to quickly master a variety of eDiscovery platforms required: for example, Everlaw, DISCO, Relativity, iPro Eclipse.
  • Strong organizational and proofreading skills required. 
  • Must possess an adaptable and pleasant demeanor and willingness to work occasional OT/weekends with respect to trial and arbitration schedules.