Gibbs & Bruns is a litigation boutique noted for its collegial, family-style culture.  The firm offers a challenging, fast-paced environment where all staff members interact extensively with the firm’s lawyers.  All paralegals, secretaries, and other employees are treated as part of the firm’s team and are rewarded when the firm is successful.  Gibbs & Bruns offers competitive salaries and benefits packages.

Tanya Urban, Executive Director/Business Development
[email protected]

Open Position – Litigation Secretary

Gibbs & Bruns seeks a poised and detail-oriented general commercial litigation secretary. Duties include a broad range of traditional litigation secretarial responsibilities. Appellate experience a plus.

The ideal candidate will present with confidence and professional polish. He/she will possess strong communication and intrapersonal skills; the ability to act with discretion; excellent time management, word processing, proofreading, and strong multitasking skills. He/she should be capable of working effectively under deadline pressure. Gibbs & Bruns seeks candidates who are not only knowledgeable and skilled, but who are also self-starters who will work to update their skills and learn new ones.  

The position requires flexibility with respect to occasional overtime and/or weekend accessibility needs (which will vary with respect to attorney workload, trial schedules, and/or travel needs). 

Tasks will include:

  • Creates, transcribes, revises, and maintains a variety of legal documents.
  • E-files documents with various courts.
  • Marks and generates tables for lengthy briefs.
  • Creates e-briefs by adding hyper-links to documents for internal cross-references and citations to evidence and authorities.
  • Maintains client files.
  • Retrieves cases and performs other tasks in Westlaw.
  • Assists with various stages of case management, for example: trial exhibit preparation.
  • Performs administrative duties including, time tracking and entry for assigned lawyers, travel arrangements, deposition scheduling, date calendaring, answering telephones, sorting and distributing incoming mail, and file management.
  • Personal correspondence and travel assistance as requested by firm lawyers.
  • Other miscellaneous duties as assigned.

Five years of experience as a litigation secretary. Excellent proficiency in Microsoft Word, Outlook, and Excel required. Intermediate skills in PowerPoint preferred. Strong organizational and proofreading skills required. Must possess adaptable and pleasant demeanor and readily adjust to changes in firm procedures and policies.  Gibbs & Bruns provides competitive salaries and benefits.